Payroll and Compliance Specialist

Job Summary

The Payroll and Compliance Specialist is the expert on payroll operations, employment and payroll-related HR compliance, and payroll systems. Key responsibilities include processing biweekly payroll, conducting regular reconciliations and audits, ensuring compliance with payroll and HR regulations, and developing training programs for staff on system usage and compliance. This role also focuses on optimizing the use of payroll platforms to streamline processes and ensure accuracy.

Essential Responsibilities and Metrics

• Function as System Administrator for the Paylocity Payroll Management System
  • Develop a training guide for payroll processing configuration and all necessary payroll processing back-up strategies
  • Configure and maintain Paylocity records
    • Process status changes accurately and in a timely manner
    • Ensure records meet statuary requirements and support internal and external audits
    • Assess value of current and potential modules to use based on existing and future needs; implement new modules once contracted
    • Maximize system efficiencies
    • Research, troubleshoot, and respond to system errors or discrepancies
    • Create Grants and Finance Reports as needed

• Manage payroll
  • Ensure that all employee earnings and deductions are correct and processed in a timely fashion
  • Maintain biweekly payroll reporting to transfer appropriate cash funding
  • Conduct regular reviews and audits to ensure accuracy of earnings and deductions as well as adherence to personnel policies
  • Verify all payroll changes and enter into the master file in Paylocity
  • Write up and enter any adjustments to payroll, such as garnishments, deductions, wage assignments, bonus checks, advances in Paylocity
  • Ensure the completion and maintenance of all required records, filings, and reports pertaining to payroll.
  • Perform all accounting duties related to the payroll function which includes reconciling 403b accounts and requesting 403b payments and preparing ACH entries.
  • Ensure the timely filing of all required government forms and report.

• Train Paylocity program including Mobile App and self-service for all employees in Onboarding & Orientation. Work with Supervisors on Paylocity training and proper payroll approval processes
  • Answer all employee questions related to payroll on a timely basis, including PTO, bonuses and reimbursements
  • Address employment verification inquiries
  • Assist in the management of vendor accounts & relationships related to benefits such as 403(b), flexible spending, COBRA and commuter benefit program

• Regulatory and Compliance Monitoring
  • Ensure adherence to state, federal and local regulations governing mental health services (Medicaid, Medicare, CARF, OSHA).
  • Stay updated on the changing laws, policies and accreditations standards such as CARF, Medicaid, Rule 132, Medicare, OSHA.
  • Assist in tracking audit findings and compiling reports for management and regulatory bodies and grants.
  • Assist Relias administrator in the development of compliance training programs for clinical and non-clinical staff on material related to HR and compliance requirements
  • Monitor and ensure compliance with EEO guidelines, OSHA, FMLA, ADA, employment and payroll law regulations and other
    relevant legislation.

Qualifications

• Bachelor’s degree required
• Minimum 3 years of experience in payroll and HR processing with the Paylocity or equivalent system
• Familiarity and/or experience with various payroll systems preferred
• Minimum 3 years of professional experience in a demanding and active Human Resources Department supporting a growing organization
• Strong computer skills in Microsoft Office 365, Outlook, and Adobe
• Accurate documentation and attention to detail
• Strong organizational skills and ability to juggle multiple priorities
• Strong written communication skills
• Demonstrated problem solving and analytical ability
• Excellent customer service attitude and skills
• Knowledge of HR & payroll compliance

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